Company Meeting Cost Calculator
35% overhead added for taxes, benefits & employer costs
Your meetings are expensive.
Capme makes them optional.
Replace status updates, announcements, and one-way meetings with async video. Your team watches at 2x speed on their schedule - everyone saves time.
Record InsteadWhere does 28% come from?
When you multiply savings across your whole organization, the numbers get serious. Here's the research behind our estimate.
That's the annual cost of unnecessary meetings across US companies
Doodle State of MeetingsExecutives say up to a third of their company's meetings don't need real-time attendance
Harvard Business ReviewMeeting hours have doubled since 2020. Async can reverse the trend.
Microsoft Work Trend IndexMeetings that drain your org
Not every meeting needs to go. But all-hands, training sessions, and status syncs? Those work just as well as async video - maybe better.
We use a conservative 28% estimate based on teams that have gone async-first.
See how async works for teams6 signs your company has a meeting problem
If 3+ of these sound familiar, your meeting culture is costing more than just money.
Calendars are 60%+ booked
Employees have less than 4 hours of focus time daily
Meetings start other meetings
"Let's schedule a follow-up to discuss this further"
6+ person meetings are normal
Most attendees are silent observers, not contributors
Real work happens after 5pm
The only quiet time is when no one else is online
"Zoom fatigue" is a running joke
But everyone knows it's not actually a joke
No one questions recurring meetings
Weekly syncs that haven't been useful in months
The fix isn't fewer meetings. It's making video easier.
When recording a quick update is faster than scheduling a call, people stop defaulting to meetings. That's the shift.
Cut meeting costs at scale
When meetings become videos, your calendar opens up. Here's how companies are getting those hours back.
Company Calculator FAQs
Questions about calculating your organization's meeting costs and building a case for async.
How does the company calculator work?+
What does "fully-loaded" employee cost mean?+
Where does the 28% savings figure come from?+
Which meetings can be replaced with async video?+
How accurate is this calculation?+
Can I use this to build a business case?+
How to use this calculator
Enter company data
Set your headcount, average salary, and weekly hours spent in meetings per employee. The defaults are based on industry averages if you're not sure.
See the annual cost
The calculator shows your total annual meeting spend using fully-loaded costs. It also estimates potential savings if you shifted a portion of meetings to async.
Build the business case
Download the results and share them with leadership. These numbers make async video a much easier sell when the CFO can see the alternative.