Meeting cost calculator
Know what your meetings cost
Company-wide, per meeting, or live. Pick a mode, get your number.
Employees
Avg Salary
Hours of meetings per week, per person
10 hours a week, each
Annual Meeting Cost
1.950.000 €
162.500 €/month · 37.500 €/week
Full-time employees in meetings
25 FTE
worth of headcount, per year, spent in meetings. Most of that could've been a video.
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Put the number next to one meeting
14 days, every speaker included, no card. Take the weekly nobody prepares for.
Questions
How the number is made
From the blog
- How do you calculate the cost of a meeting?
- People, times the fully-loaded hourly rate, times the duration. The fully-loaded rate is the average salary plus overhead, divided by 2,080 working hours a year.
- What does the overhead switch do?
- It moves between fully-loaded cost and base salary. On, it adds 20 % in Europe or 35 % in the United States for taxes, benefits and facilities. Off, it counts the salary alone.
- Which mode should I use?
- Company shows what a year of meetings costs the whole organisation. Simulator prices one meeting before you book it. Live counts the cost up while a meeting runs, in the browser tab's title as well.
- How accurate is this?
- It is a ballpark: average salary, 2,080 hours, standard overhead. The exact figure varies; the magnitude is what a decision needs. One person too many in the room moves the total far more than a rough average does.
- Which meetings should be recorded instead of held?
- Status updates, announcements and training: anything one person says and many hear. A decision with disagreement in it, a difficult conversation or a first meeting with somebody should stay live.