Know What Your Meetings Cost.
Company-wide, per meeting, or live. Pick a mode, get your number.
Employees
Avg Salary
Avg Meeting Length
Meetings Per Week
140
10meetings/week per person
Fully-loaded costs
Annual Meeting Cost
1.950.000 €
162.500 €/month•37.500 €/week
Full-time employees in meetings
25 FTE
worth of headcount, per year, spent in meetings. Most of that could've been a video.
Want help sizing this out for your team?
Sound familiar?
Does this sound like your team?
If 3 or more feel familiar, we can help.
1Calendars 60%+ booked?2Meetings create more meetings?36+ people in most meetings?4Recurring meetings go unquestioned?
The async alternative
Your meetings are expensive. Capme makes them optional.
One product, two sides: the recorder your team uses, and the dashboard you use to roll it out.
Roll out without risk.
Step 1 · Pilot
1 team, up to 10 people, up to 3 months
See the impact before you commit org-wide.
Step 2 · Flat
Whole organization, annual plan
Once the pilot proves it, roll out to everyone.
Meeting Cost FAQs
Everything about calculating meeting costs - and cutting them.
How do you calculate meeting cost?+
People × fully-loaded hourly rate × duration. The fully-loaded rate is the average salary plus overhead (taxes, benefits, equipment), divided by 2,080 working hours per year.
What does the overhead toggle do?+
It switches between fully-loaded and base-salary costs. On (default): we add 35% (US) or 20% (EU) for taxes, benefits and facilities - the rate finance teams use. Off: bare salary only.
What does a typical one-hour meeting cost?+
Five people at a €65,000 average salary: about €188 fully loaded (€156 base). Ten people doubles it. Thirty minutes halves it.
Which mode should I use?+
Company shows your organization’s annual meeting spend. Simulator prices one meeting before you book it. Live tracks the cost in real-time during a meeting.
How does the live timer work?+
Set attendees and average salary, hit start, and watch the cost climb every second. Focus Mode hides everything else - built for shared screens.
Can I share or export the results?+
Yes. Every mode has Share and Save Image buttons that render a visual card with your numbers - ready for Slack, email, or a deck.
How accurate is this?+
It’s an industry-standard ballpark: average salary, 2,080 working hours, standard overhead. Exact figures vary - the magnitude is what matters for decisions.
What if attendees have different salaries?+
Use the average salary across attendees. One unnecessary attendee changes the total far more than a rough average ever will.
Which meetings can be replaced with async video?+
Status updates, announcements, training and one-way information sharing work well as video. Brainstorms, negotiations and sensitive conversations still deserve real-time.
Can I use this to build a business case?+
Yes. Export your company’s annual meeting cost and share it with leadership - a concrete number turns “we have too many meetings” into a decision.